POSITION SUMMARY: The Administrative Assistant position plays a key support role in virtually every aspect of the Chamber team. This position has broad responsibilities with a focus on customer service, membership support, communication, event support, confidential matters, administrative and clerical duties, and general office support Monday through Friday 7:30am - 4:30pm.

KEY TASKS & RESPONSIBILITIES

• Perform general administrative and clerical office tasks
• Greet and assist visitors/guests
• Prepare and provide polite and professional communications
• Organize and Schedule appointments
• Write and Distribute Email, Correspondence Memos, Letters, and Forms
• Develop and Maintain a filing system
• Maintain Accurate Database
• Provide Excellent Customer Service and General Support to Membership and Visitors
• Support Executive Director and Chamber Team

DUTIES

• Assists the Executive Director, Board of Directors, Committee Chairs, and all other volunteers to achieve the goals set forth by the organization.          
• Work with the Executive Director to ensure all operations are conducted in an efficient, organized, and timely manner.  
• Assist in promoting membership development and retention via membership sales, marketing, and public relations duties.        
• Assist in managing the Chamber’s social media and website.          
• Assist in the planning and logistics for all on-site and off-site Chamber-hosted meetings, programs, and events.          
• Maintain calendar of events and meetings in Microsoft Outlook and the Chamber’s website calendar.        
• Compose professional correspondence and other assets needed for meetings, programs, and events with exceptional attention to detail and accuracy.                  
• Maintain visitor’s resource and information in main lobby and other key areas.          
• Prepare and deliver welcome bags to Fort Novosel and represent the Chamber and its members at monthly meeting event.                        
• Keep an accurate inventory of all necessary office supplies and stock as needed.          
• Perform light cleaning duties and maintain overall tidiness of public and common areas of the Chamber.            
• Attend meetings and training as required or requested by Executive Director.          
• Support the mission, vision, and core values of the Enterprise Chamber of Commerce.                  
• Coordinate special projects as assigned and perform other duties as needed or required

   

QUALIFICATIONS:

• High school diploma. Some college or college degree preferred.
• 2+ years’ experience in a professional office setting as an administrative assistant/receptionist.
• Proficient experience with Microsoft Office Suite (Outlook, Word, Excel, etc) Google Drive and Docs, and CRM software programs.
• Experience working with business professionals, volunteer committees. Knowledge of non-profit/membership organization a plus.
• Familiarity with Enterprise and the Enterprise area.
• Outstanding customer service, team-building, and interpersonal skills.
• Ability to demonstrate a high-level of creativity and strong problem-solving skills.
• Experience with Google drive and docs, Constant Contact, Wix, and Canva a plus.
• Experience in graphic design, website maintenance, and marketing a plus.