Job Title: Accounts Specialist
Reports To: Executive Director, Enterprise Chamber of Commerce

Status: Full Time (40 Hours per week)

General Working Schedule: Monday – Friday, 7:30 am – 4:30 pm, (some irregular hours and weekends)

Pay Scale: $17 - $22 per hour estimated pay, depending on experience

Position Summary:
The Accounts Specialist plays a key role in ensuring the financial integrity of the Enterprise Chamber of Commerce. This position is responsible for preparing, reviewing, and analyzing data from various sources to assist management with key operational decisions. This individual has a strong attention to detail and accuracy, working knowledge of basic accounting, effective time-management of multiple deadlines, strong multi-tasking skills, a strong work ethic, excellent communication skills, the ability to work in a team or independently on projects, commitment to the organization’s mission, and the ability to be flexible. This position offers an opportunity to contribute to the growth and success of the Enterprise Chamber of Commerce while ensuring the financial health and sustainability of the organization.

Essential Functions:

Managing and recording all financial transactions of the Chamber, including accounts payable and receivable, payroll processing, assisting with budgeting and financial reporting, and maintaining accurate financial records for the Chamber, all while adhering to relevant accounting standards and regulations. The Accounts Specialist will work closely with the Executive Director and Treasurer to support the Chamber's financial operations, while contributing to the Chamber’s mission of promoting business growth and community engagement.

Key Responsibilities:

• Maintain open communication with the Executive Director and Treasurer to ensure financial matters are up-to-date and well-coordinated.

• Assist the Executive Director and Treasurer with budgeting and financial planning, including the development of financial goals and policies.

• Ensure that all recurring monthly, quarterly, and annual financial reporting is delivered to management timely and accurately.

• Monitor office expenses and ensure adherence to budget controls.

• Prepare and manage accounts payable and receivable, including invoicing for membership dues, sponsorships, event revenues, and other sources.

• Track and reconcile receipts and maintain accurate accounting records.

• Coordinate preparation of financial materials for audits and external reporting.

• Regularly process payments, manage deposits, and ensure bank accounts are reconciled.

• Generate monthly reports on collected and outstanding receivables.

• Oversee the collection of outstanding balances through a systematic follow-up process (30-, 60-, 90-day invoices and communications).

• Handle inquiries and resolve issues related to invoicing, event registrations, membership dues, account discrepancies, and other financial matters of the Chamber.

• Maintain and update accurate membership records in accounting software and customer database systems.

• Pay vendor invoices and ensure W-9 forms are properly filed and up to date.

• Assist in membership retention and work to re-engage lapsed members.

• Handle payroll processing, including tax filings and record keeping for payroll deductions.

• Maintain financial accounts for both the Chamber and its Foundation.

• Keep accurate records of employee absences, vacation, and sick leave.

• Record and manage past event and activity financials.

  Other Duties:

• General office and administrative support including answering/directing phone calls, greeting members and visitors, providing information, etc.

• Provide administrative support for various Chamber committees and meetings, including preparing minutes as requested.

• Attend and support Chamber events such as networking functions and community engagement activities, as needed.

• Assisting organization with membership recruitment and retention efforts.

• Perform other tasks and responsibilities as directed by the Executive Director and Board of Directors.

   

  Knowledge, Skills, and Abilities:

• Knowledge of system accounting, budgeting, and payroll processing procedures.

• Preferred proficiency in QuickBooks Online and/or other similar accounting programs.

• Ability to operate a computer and utilize software applications for word processing, spreadsheets, and other functions. Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook) preferred.

• Ability to perform routine duties guided by standard practices.

• Ability to exercise independent judgement in assigned duties.

• Skills in filing, record-keeping, keyboarding, and telephone communication.

• Ability to prepare and maintain accurate and complex financial records and reports.

• Ability to maintain confidentiality and handle sensitive financial data.

• Excellent organizational skills with great attention to detail and accuracy.

• Exceptional multitasking skills with the ability to schedule time, establish priorities, and work efficiently.

• Excellent critical thinking and problem-solving skills.

• Ability to identify problems, develop and execute solutions.

• Ability to work independently and effectively with minimal supervision.

• Ability to work collaboratively within a group with a team mindset.

• Skills in interpersonal relationships and communication with the public.

• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensity work environment.

• Experience working with non-profit program management a plus.

• A willingness to work outside regular office hours when necessary.

• Experience preferred. A degree in a related field is not a requirement but would possibly offset lack of experience.